Contracts Manager

"Ella" means ‘come’ in Greek. A heartfelt invitation to explore, connect, and feel inspired. At Ella Resorts, we open our doors to a world where every moment becomes a cherished memory. We reimagine the art of resort living for the modern lifestyle traveler. Those who seek not just a destination, but a meaningful journey. Our curated collection of beachfront retreats, set across some of the Mediterranean’s most iconic shores, invites you to embrace adventure, unwind in style, and discover the true essence of summer living.

In order to support our rapid growth we are seeking to hire a Contracts Manager.

Position Summary

To manage and monitor mainly construction-related contracts across the company's operation, hotel development, renovation and improvement projects, ensuring compliance with contractual obligations, effective coordination with contractors and internal stakeholders, and appropriate management of contractual risks, changes, costs and deadlines.

The role supports the successful delivery of operation & construction projects by promoting transparency, contractual consistency and effective commercial and administrative control throughout the contract lifecycle.

Main Responsibilities & Accountabilities

Contract Administration & Monitoring

• Manage and monitor operation & construction contracts from award and execution through to completion and final close-out.
• Maintain an accurate and up-to-date overview of contracts overview.
• Monitor contractors' and subcontractors' compliance.
• Maintain organized contract documentation, correspondence, amendments, approvals and supporting records.

Contractual & Commercial Management

• Review contractual documentation, including scopes of work, commercial terms, payment conditions, warranties, penalties and performance obligations, in collaboration with the relevant technical, procurement, finance and legal teams.
• Monitor contractual values, payment milestones, variations and potential cost implications, supporting appropriate financial control of construction contracts.
• Identify contractual deviations, emerging risks and potential claims, escalating material issues to the relevant management team.

Change Management & Risk Control

• Monitor requests for variations, additional works, extensions of time and other changes affecting contractual scope, cost or deadlines.
• Ensure that contractual changes are appropriately documented, assessed and approved in accordance with the company's internal procedures.
• Support the timely resolution of contractual disputes and disagreements in collaboration with the relevant internal teams and external advisors.

Stakeholder Coordination & Reporting

• Work closely with Project Managers, Technical Services, Procurement, Finance, Legal and external contractors to ensure effective contract administration.
• Prepare periodic reports on contract status, key obligations, pending actions, variations, risks and potential financial or schedule impacts.
• Provide management with timely updates on significant contractual issues and support informed decision-making.

Requirements

• University degree in Administration, Engineering, Construction Management, Business, Law or another relevant field.
• Relevant professional experience in contract management or contract administration within a construction company, contractor, project management consultancy or related technical environment.
• Experience in managing construction contracts, subcontractor agreements, variations, payment terms, contractual obligations and project documentation.
• Good understanding of contractual principles relevant to construction projects, including obligations, warranties, liabilities, penalties, extensions of time and claims management.
• Familiarity with the commercial and contractual aspects of construction projects, including cost control and change management.
• Experience with recognized construction contract frameworks, such as FIDIC, will be considered an advantage.
• Very good command of English, written and spoken.
• Strong Microsoft Office skills, particularly Excel.
• Strong organizational and contract administration skills.
• Analytical thinking and attention to detail.
• Commercial awareness and understanding of construction project requirements.
• Good negotiation, communication and stakeholder management skills.
• Ability to identify risks, prioritize issues and follow through on agreed actions.
• Integrity, accountability and a structured approach to work.
• Ability to manage multiple contracts and deadlines simultaneously.
• Proficiency in Microsoft Office, particularly Excel, and familiarity with contract tracking and reporting tools.

Benefits

• Competitive remuneration package
• Career advancement in a fast-growing organization
• Continuous learning & development within a transparent & inclusive working environment
• Collaborative working environment

Ella Resorts are dedicated to providing exceptional guest experiences across its brand and our amazing Team members are at the heart of it.

Join us today to build our future together. We are committed to fair and equal employment. We hire based on individual merit and job requirements, ensuring no discrimination based on personal status, identity, or background.

All applications will be acknowledged and treated as strictly confidential.

In line with Ella Resorts' commitment to equal pay, fairness, and transparency, the salary range applicable to this position will be communicated to candidates during the recruitment process and prior to any salary discussions.